From the Principal
August 19, 2019
Dear HPJH Parents and Students:
We hope that this letter finds you ready and eager for the school year to begin once again, and that you and your student are looking forward to achieving success in and outside of the classroom this school year at Hazel Park Junior High. This letter contains important information that we feel will be helpful as you prepare for the first day of school on Tuesday, August 27th. Please read it carefully and discuss the information with your child. It is exciting to begin another year. We hope to see all parents at our many school activities. Our goal is to continue to involve the entire family in
the education of their children. We are looking forward to a very good year. If you have any questions, please feel free to call us at 248-658-2300 if you have any questions. You may also email Ms. Scholz, Prinicipal at email@example.com or Mr. Gold, Assistant Prinicpal at firstname.lastname@example.org.
SCHEDULES AND OPENING DAY
Students may pick up their schedules on Monday, August 26th from 3:30-5:00 p.m. The first day of school Tuesday, August 27th (see schedule below) is a 1⁄2 day of school. All students will receive a copy of their schedule and locker assignment with combination on the first day of school, even if they came to early pick up. Feel free to bring anything you may want to put in your locker such as school supplies, hand sanitizer, lip balm, tissue and a sweatshirt or light jacket. Remember that the building can be warm in some areas and cool in others so having a light jacket or sweatshirt is highly recommended.
FIRST DAY OF SCHOOL: TUESDAY, AUGUST 27, 2019 7:55 a.m. -11:15 a.m.
School is scheduled to begin on TUESDAY, AUGUST 27, 2019 at 7:55 a.m., and in session only until 11:15 a.m.The students will be following a mini-schedule of their classes. Students will be allowed into the building at approximately 7:45 a.m. and will go directly to the following:
6th grade students: Report to the large gym at 7:55 a.m. to pick up schedule
(sit in bleachers closest to the small gym)
7th grade students: Report to the large gym at 7:55 a.m. to pick up schedule
(sit in bleachers closest to the locker rooms)
8th grade students: Report to the auditorium at 7:55 a.m. to pick up schedule
The first regularly scheduled full day of school is WEDNESDAY, AUGUST 28, 2019. Students may enter the building at 7:45 a.m. and classes start at 7:55 a.m. Breakfast will be served beginning at 7:15 a.m. and ends 7:45 a.m. There is NO COST for breakfast or lunch, however, we kindly ask each family to complete and return a survey that will be sent home soon. Students are released at 3:00 p.m.
OPEN HOUSE/CURRICULUM NIGHT/MEET THE TEACHER NIGHT will be held on Thursday, September 19th from 6:00-7:30 p.m. We will begin in the auditorium with a short presentation about HPJH followed by time for parents to visit classrooms and meet the teachers.
The district student handbook can be found on the Hazel Park website
https://www.hazelparkschools.org/Domain/191. We have included some important information in this letter. The handbook includes much more detailed information that will answer many of your questions regarding the policies of Hazel Park Schools.
All students will receive their schedule on the first day of school. Anyone absent on the first day must stop by the office to pick up his/her schedule. Schedule changes will be made for clerical errors only such as not receiving band when band was requested or being placed in the wrong grade level course. We will not be making changes for teacher preference. If there is a problem with your student’s schedule, your child must sign up to see our counselor, Mrs. Kinyon, using the form in the office or by sending an email to email@example.com. Mrs. Kinyon is the counselor for all students. Students must follow the schedule they have been provided until any problems can be addressed which may take a few days to resolve.
LOCKERS & LOCKS
The office will assign students their lockers. It is extremely important that students use only the locker assigned to them. If there is a problem with that locker or lock, the student must report to the office for help. Sharing lockers with other students is NOT allowed. Locks will be provided to all students at no cost to be used during the school year. This includes locks for hall lockers, physical education lockers and band lockers. However, in the event that a student loses any lock that has been issued to them, replacement cost is $10.00. No outside locks are allowed. Students must use a lock provided by us.
Please make sure that your child’s immunizations are up to date.
All families must now complete the online registration forms each school year. During this process, all emergency information must be updated. It is extremely important that all the information is correct. We will not release a student to anyone that is not listed in MiStar as an emergency contact and all contacts must provide a valid photo ID in order for a student to be released. We know this may be inconvenient at times, however, our students' safety is always our top priority. Please contact the enrollment office if you have any questions or need assistance with the online registration process at (248) 658-5200.
TEXTBOOKS AND SUPPLIES
Textbooks and/or workbooks will be provided to students as needed. Many of our textbooks are now accessible online but you may request a book for home use at any time. Students are then responsible for any materials assigned to them, and are required to pay for lost or damaged books or materials. Students can purchase or use PBIS tickets to purchase school supplies (including mesh backpacks for $5) at our weekly Patriot Trading Post. Pencils are always available in the office for $0.25 in our pencil machine located on the counter by the phone students may use to call home.
BACKPACKS AND PURSES
Only mesh or clear backpacks may be used during school time. Students may use a mesh or clear backpack to carry their books and supplies between classes. Students are allowed and encouraged to go to their lockers between each hour so a backpack is not necessary during the day. All other backpacks must be placed in the lockers while school is in session. Please note that backpacks with wheels do not fit into our lockers. Purses and mini-backpacks that are no bigger than the size of a sheet of notebook paper may be carried.
CLOTHING FOR GYM
All students will have a PE/Health during the school year. Students may wear athletic shorts (no jean shorts), sweats, or other appropriate clothing for gym classes as long as it is not the same clothing worn in the regular classroom. Students must also wear gym/athletic shoes. If a student regularly wears gym shoes to school, they may wear the same shoes in PE. We do, however, suggest a change of socks. Changing for gym class is a REQUIRED portion of the student’s grade. Towels are not provided by the school and must be brought from home if a student chooses. Students will
receive a separate locker with a school provided lock for PE classes. We encourage students to carry a separate bag or backpack for PE clothing.
All parents and students are encouraged to consult the Student Dress Code found in the Student Handbook https://www.hazelparkschools.org/Domain/191 to see what is appropriate dress for school and what is not. Among other things, students may not wear: bandanas, fish net shirts, bare midriffs, tank tops (unless the straps are at least 2 inches or 3 fingers wide), shirts that show cleavage, stomachs, backs or sides at all, or caps of any kind except for religious reasons. Athletic/sweatbands must be worn in the hair and not on the forehead. Also prohibited are chains and drug, alcohol or other inappropriate related words or symbols on any clothing. Shorts or skirts must be worn with a length of 5” or less from the top of the knee to the article of clothing. Pants
that have holes are allowable as long as the holes are located below the acceptable length of a skirt or shorts. As a general rule of thumb, shorts, skirts and pants with holes must be AT LEAST the length of the longest finger when arms are placed naturally at the side.
STUDENT ATTENDANCE/REPORTING ABSENCES
Regular school attendance is necessary for your student’s success. Not only is it necessary, but also law requires it. In almost every situation dealing with student failure, an irregular pattern of attendance can be found. Your complete cooperation is necessary, and very much appreciated, in accounting for your child’s absences in order to assure his/her safety. When your child is going to be absent or tardy, it is most helpful that you call the school office at (248) 658-2300 as soon as possible on that morning, but preferably before 7:55 a.m. We stress the following:
1. Call the school office at (248) 658-2300 by 7:55 a.m. if your child will be absent or tardy.
2. Get medical documentation for absences, whenever possible and especially for multiple days.
When we don’t hear from you, our automatic calling system will contact you via phone and/or email to inform you of the absence and/or tardy. Therefore, your call to us assures us that your child is safe, and that you are aware of the absence. If you know ahead of time that your student will be absent, please inform us.
If you wish to review the materials used in this program, or if you wish to exclude your child from participating in this instruction, you can contact Mrs. Blair at (248) 658-5550.
Most students taking regular medications can take these medications at home and not during school hours. However, we realize it is sometimes necessary for students to take medication during school. When this is necessary, in compliance with Michigan State Law, that medication must be kept in the Office and dispensed to the student only by a designated staff member. It must be kept in the original, prescription container. In addition, there must be on file written authorization from both
the parent and physician, along with the dosage and instructions. This information is to be included on the medical form that can be picked up in the office (or on our website). Medication includes both prescription and non-prescription substances. There will be no exception to this policy.
SPORTS AND PHYSICALS
Hazel Park Junior High offers a sports program that includes fall, winter and spring sports seasons. Each student that participates in sports MUST have a sports physical form completed and signed by a doctor on or after April 15, 2019. A permission slip for each sport played must also be on file here at the school. Students may not tryout or practice without a current physical on file. If you have any questions regarding sports or physicals, please contact our Athletic Director, Dr. David Muylaert at (248) 658-5167.
STUDENT PICTURES AND ID’s
Students will have fall pictures taken on Monday, September 9, 2019. Order forms with the necessary information will be distributed to students prior to that date. All students should have their picture taken, even those students not interested in purchasing a package, in order for their picture to be in the yearbook. Yearbooks can be ordered at this time also. Yearbooks can be purchased with picture packets or individually. Please note that not all picture packets include a yearbook, however there is a $5 savings when you purchase the yearbook with a package on picture
day. The yearbook will be in color again this year. All yearbook sales are PRE-ORDER only. This means students will no longer be able to purchase a yearbook at the end of the school year. The cost for a yearbook without a picture package is $20.00. Student ID’s will be given on picture day to all students free of charge. Student ID’s are required in the lunchroom. The cost to replace an ID is $5.00. Students who enroll after 9/10 or were absent on picture day will have their picture taken on October 14th. Only students who were absent, not enrolled or who purchased a package and are requesting a retake will have their picture taken on Oct. 14th. Those who are requesting a retake must return the entire package on Oct. 14th to have their picture retaken. New ID’s will not be issued for those retaking their photo unless authorized by the administration.
A telephone is available for student use in the main office. There is no reason for a student to use his/her cell phone during the school day and doing so is a direct violation of our PCD (Personal Communication Device) policy. Students are encouraged to call their parent AT LUNCH in the event they are staying after school for any reason. Every effort should be made to finalize arrangements before students come to school to limit use of the telephone. Whenever possible, families should make transportation arrangements in advance, and students should come to school
prepared with their necessities, such as writing materials, textbooks, homework papers, PE attire, and school appropriate clothing, etc. Students may not receive personal phone calls and messages at school. In the event of an emergency, the administration or district designee will contact the student directly . Because instructional time is valued, we will NOT interrupt learning for messages
from parents regarding after school arrangements, rides, etc. We WILL deliver messages to students with the necessary information at lunch or at the end of the day. Please do not ask the office staff to call classrooms. They have been instructed NOT to interrupt learning unless there is an EMERGENCY which, as stated above, will be handled by the administrator or the district designee! You can certainly send a text message or leave a voicemail on your child's cell phone (if they have one), however, please note that students may NOT use their cell phones until they have
exited the building.
ADMINISTRATIVE POLICY CONCERNING CELL PHONE AND OTHER PERSONAL
COMMUNICATION DEVICES (PCDs) USAGE
1. If a PCD is visible or in use, school personnel will request the student surrender the PCD. A parent or guardian listed on MiStar will be contacted and must pick up the PCD by presenting photo identification during school office hours which are 7:30 a.m. until 3:55 p.m. Examples of usage include, but are not limited to; a student is witnessed making or receiving a phone call or a text message, taking a photo, using social media or accessing the internet OR there is evidence a student has done any of the following during school hours.
2. If the student refuses to surrender the cell phone, it is considered insubordination and additional disciplinary action will be taken. The exact procedure and policy can be found in the HP Student Handbook. https://www.hazelparkschools.org/Domain/191
3. Students must keep their PCDs powered off and away during the school day. We STRONGLY SUGGEST that if devices must be brought to school that they are kept in the student's locker. The school is NOT responsible for lost, stolen and/or damaged PCDs.
PEDICULOSIS (Head Lice)
Upon returning from summer vacation, we are sometimes confronted with students with head lice. It can happen to anyone, for a variety of reasons. Please take precautions by checking for this problem prior to the start of school. School board policy states that the child must be “lice free” to return to school. Combing the nits out does not remove them totally--they must be pulled out individually. While it will never be our desire to exclude students from attending classes, it is necessary to exclude students showing any evidence of lice to protect other students. Early detection and treatment will help to prevent students from missing school.
During the 2019/20 school year, students will be released from school at 11:15 a.m. on the following dates: Sept 11, Oct 9, Oct 31, Nov. 7, Nov 13, Dec 11, Dec 20, Jan 24, Feb 13, Feb 14, March 11, April 15, May 6, June 10 and June 11.
Marking Period Dates
1st Marking Period: Aug. 27 – Nov. 1
2nd Marking Period: Nov. 4– Jan. 24
3rd Marking Period: Jan. 27 – April 3
4th Marking Period: April 13– June 11
Remember that you may check grades online 24/7 using MiStar. Call (248) 658-5555 if you have lost or forgotten the username or password given during enrollment.
Parent/ Teacher conferences are walk-in and will be held in our large gymnasium on:
Tuesday, November 7th and Thursday, February 13th from 1:00-3:30 p.m. and 5:00-7:30 p.m.
Please check our website for a full calendar including vacations and other events happening at HPJH!! www.hazelparkschools.org